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Resignation Letter: How to Write It

Resignation Letter: How to Write It

The beginning and end of everything starts with a question, and this philosophy stands true in the area of employment too. Be it how to write a resume or job application, to how to write resignation letter, etc. The questions are common, genuine and almost every one person in ten thinks of these. So, here’s the solution.

Resignation letter is as important as the application letter for any job. There are certain things you have to be very specific about. Since you resign after having some association with the organization, you cannot just leave without notice, ideally.

Reason for Resigning

You need to mention a reason. Mind here, we are saying ‘a reason’ and not ‘the reason.’ You might have your reasons and might dare to tell it on their face, good or bad, but, there is a big but here. Mention the reason tactfully. Truth is not expected in the resignation letter but a plausible reason definitely is.

Resignation Letter Template

Date

To

Immediate senior

Designation

Name of Organization

Subject:

Salutation,

Please consider this as my formal application of resignation from the position of your designation in the organization from the organization’s name.

Body of the Letter: The reason for resignation is __________. I will / will not be able to serve my notice period.

I request the last date to be my last working day here. I shall be happy to train my replacement and also do some extra work in this period of transition.

(Optional) Thank you Line:

Earnest regards,

Your name

Employee code

Resignation Letter Sample

03/09/2012

To

Jim Karter

Team Leader

Central Software Systems

Subject: Resignation letter

Salutation,

Hereby kindly consider this letter as my formal application of resignation from the position of Senior Web Developer from Central Software Systems. It was indeed a good learning and growing experience being with you and I wish the organization all the very best.

The reason for my resignation is relocation to another city. I am shifting my base in the next month. I will serve my notice period and will be happy to train my replacement.

My joining date is 14th Feb. 2011 and I wish my last working day to be exactly after a month from today, 04/09/2012. I shall be happy to be of some use for doing some extra work too in this period of transition.

May Central Software Systems achieve great heights of success. Thank you for your cooperation and support.

Earnest regards,

Torque Earnest

Senior Web Developer

Code BAS 1246

Remember that resignation letter is personal. In some organizations there is a set format or an application drafted for the same. You may find out if your company has it, but usually, one does have to write a letter by oneself.

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